Office 365 is one of the most important tools a business owner can use. With so many different features available to you, it is important that you know about all of them so you can take full advantage of them
The archiving tool is a great helper for anyone who receives large amounts of emails which they may need to keep for future reference. Rather than have a system which keeps this data on valuable hard-drive space, archiving frees up the space you need while keeping your data intact.
On the Cloud
One of the biggest advantages of Office 365 archiving is that it places all of your data on Microsoft’s cloud software.
A cloud is a system of remote services which can be used to remotely host large quantities of data instead of hosting it on a local server or on the computer itself. Nearly every computer, both business and personal, has some capacity for cloud storage in the modern world. It is not the same as data backup and both might be needed depending on the nature of your business.
Why Archive?
Archiving is incredibly important for your business. The archive does not just collect information and then store it away for no reason. There will frequently be a system in place to help you move through it quickly and find what you need with little effort. You can use this information to analyse certain trends in your business’s trajectory or save it for an audit or some similar inspection. You could even use an email archive to fully track a project from start to end to see how efficient it was.
A correctly stored and categorized archive has a myriad of uses. You never know when you are going to need one specific piece of information. While there are plenty of traditional ways to store this data, the archive keeps it safe, secure, and easily manageable without cluttering up valuable space on your wider system.
Free Expansion
Microsoft has made sure to include a brilliant system of free expansion for their Office 365 email archiving. This is fantastic as it allows you to maintain as many emails as you wish without losing any.
Most systems, including until very recently Microsoft, require you to pay a fee to unlock the next level of storage. This could be as simple as adding 1GB of storage to your server or allowing an additional mailbox to serve as extra storage but it could come with a monthly fee which quickly adds up.
Microsoft has instead included an auto-expanding archiving feature which does not cost any more than the operating licence fee. When turned on, this tool will make sure that you never have to run out of space on your email server. It will grow with you, as you need it.
Archiving with Office 365 is one of the most powerful tools at your disposal. Make sure you are using it to your full advantage. If you would like to know more about the advantages archiving and cloud management could have for your business, request a demo from LiquidData today.
