Office 365 eDiscovery
Streamline your searches and projects easily
If you are an expert on law and legal matters, at some point you are going to come across eDiscovery. What is this amazing tool and how does it work? In what ways does it streamline the legal process? Read on to find out how.
What Office 365 eDiscovery Does
eDiscovery is part of Microsoft’s Office 365 suite. This is a collection of different programs used for office management. eDiscovery is an additional programme which can search both Office 365 and Skype conversations (amongst other things) for important information that could be used to build legal cases. It compiles everything together into one useful database which can be searched using different keywords.
It is an important tool which many different people and businesses will be able to use and can be adapted for many different scenarios. By combining it with cloud technologies, it creates a safe and secure data management tool which everyone can find a use for in their business.
How It Used to Work
eDiscovery is a digital upgrade to an earlier, manual process. If someone was compiling a legal case a few years ago, they would have had to manually search through the files available to them; even if those files were digitized. It could make for a very long and very time-consuming process. This was not the most efficient system when it came to information management and eDiscovery fixes that.
As a result, legal cases can now be assembled in a much more strategic, and efficient manner. Anything which is time-sensitive can be approached in a much timelier manner and some of the guesswork of the old system has been removed.
How Office 365 eDiscovery works now
The system has been overhauled and digitized so you have access to any information you need with a quick search. Firstly, everything needs to be entered into the eDiscovery database. This can include anything produced by the Office 365 suite, OneDrive, Sharepoint, Exchange Online mailboxes, and Skype conversations. Microsoft has truly made sure that this service is optimized for all of their services. As one of the world’s most popular operating systems, it would make sense for them to ensure that their services are all fully compatible with one another.
With all of this information correctly digitized, it is ready to be viewed. When someone wishes to make an enquiry, they simply open eDiscovery and enter a keyword. This keyword will be searched through everything in the database and all the relevant documents will be flagged; allowing for the inquirer to then search through them individually.
For example, if a lawyer entered a search for “identity theft”, every document in the system with that term would be flagged for further search. This means that someone doesn’t have to search through all the unrelated material like you would have had to once upon a time. It cuts down on a lot of the simple recovery phase and allows you to work on analysis faster.
How can office 365 eDiscovery Help you?
Obviously, this makes the entire case-building process entirely easier. Whether you are completing audits or are attempting to compile evidence for a lawsuit, eDiscovery will be able to help you tackle your workload in a much more manageable manner.
Instead of being faced with 100 documents with contents unknown and a search for “arson”, you may only have to search through 12 with the knowledge that arson will be amongst the terms there. Databases are a fantastic resource which we have been making even more use of ever since the switch to the digital world began to grow.
For example, if a lawyer entered a search for “identity theft”, every document in the system with that term would be flagged for further search. This means that someone doesn’t have to search through all the unrelated material like you would have had to once upon a time. It cuts down on a lot of the simple recovery phase and allows you to work on analysis faster.
What’s more, eDiscovery has a function which allows more than one person to work on a case. You can create one singular point to gather the information in and then assign different people to either be able to compile the information or merely read through it. It is a fantastic tool that is not only straightforward to use but collaborative too.
By combining this with the right Cloud system such as Microsoft’s Azure, you will be able to work together on any project no matter where they are. Every company should make use of cloud technologies for a whole host of other reasons, but they become especially prevalent when combined with the eDiscovery service. No matter how far apart you and your team are in the world, you will be able to make use of these services to compile your cases and work together towards a resolution.
How We Can Help You
Here at LiquidData, we specialize in personalized data management solutions. Whether you require data assessments to find out where you can make improvements with your data and your infrastructure. This could include archiving, mitigation, or more. No matter what you need help with when it comes to data management, we may have the answer for you. Request a demo today and find out how we can best help you.
